Keller Foundations, LLC

  • Administrative Assistant

    Posted Date 4 days ago(12/6/2018 2:11 PM)
    ID
    2018-1329
    # of Openings
    1
    Branch Name
    Hayward Baker, Inc.
    Location
    US-CA-Oakland
    Category
    Admin - Clerical
  • HBI 2016

    Overview

    Hayward Baker, Inc., a part of the Keller companies, is a leading geotechnical specialty contractor with offices located throughout the United States. We are currently seeking an Administrative Assistant to join our team in the Oakland, CA area.

    Responsibilities

    In this position, you will be responsible for assisting in the day to day administrative management by answering telephones, coordinate and turn in department time sheets to payroll, receive, audit, and complete all necessary expense reports for project personnel. Set up and maintain paper and electronic filing systems for records, correspondence, and other material. Participating in Business Development functions and act as HBI representative. As well as, greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

     

    Other responsibilities include:

    • Maintain scheduling and event calendars.
    • Order and dispense supplies.
    • Compose and type appropriate correspondence, letters, reports, projects, memos, etc.
    • Arrange conferences, appointments, meetings, and travel reservations.
    • Deliveries and collections of materials - reports, mail, etc.
    • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
    • Compose, type, and distribute meeting notes, routine correspondence, and reports.

     

    Qualifications

    Qualified candidates will have previous experience performing the responsibilities detailed above preferred, proficiency with Microsoft Office (Outlook, Word, Excel) required. A High school diploma or equivalent required; some college coursework in accounting or general administration preferred but not required. Previous construction project accounting experience preferred but not required. Candidates must demonstrate strong attention to detail and ability to work independently.